Marketing Coordinator

The marketing coordinator is responsible for supporting internal and external marketing efforts under the guidance of the marketing managers. A strong communicator who is highly organized and skilled at multitasking, they are the primary resource to develop and coordinate pursuit efforts for QKA. They will also be responsible for the upkeep and maintenance of marketing collateral, the customer relations management (CRM) system, the company website, project information, social media, as well as internal communications. Part of the Coordinator’s role will be to ensure QKA’s brand standards are met and to be integral towards the efforts of building QKA’s company culture. Occasionally, the Coordinator will assist the administrative team with various tasks. This position is full-time, hourly, and non-exempt.

Typical Responsibilities
  • Assistance with crafting proposals in response to RFQ/Ps for new projects. Includes data collection and creating graphic layouts in InDesign.
  • Tracking and coordination are of RFQ/Ps, project information, CRM, and collateral management
    – Updating CRM information through VantagePoint for qualification responses and proposals, client information, etc.
    – Coordination and maintenance of marketing collateral, e.g. photography, project detail reports, etc.
  • Maintenance and updates/post a company website using WordPress
  • Support for business development efforts including PowerPoint presentations, graphics, and other content as needed.
  • Formatting monthly external newsletter in MailChimp
  • Assistance with social media posting according to the content calendar
  • Internal marketing efforts such as communication with staff via Microsoft Teams regarding the latest marketing efforts
  • Collaboration and coordination of QKA cultural event meetings
  • Assisting front office as needed, e.g. company raffles, various office gatherings, marketing, swag, etc. to ensure the success of the team’s efforts

Knowledge and Experience
  • Bachelor’s degree or three to four years of relevant experience
  • Adobe Creative Suite experience, particularly InDesign
  • Microsoft Office Suite
  • Experience in WordPress preferred
  • Graphic design experience
  • Strong writing and organizational skills
  • High attention to detail
  • Ability to collaborate with multiple key stakeholders
  • Multitasker with the ability to handle tight deadlines and excel under pressure
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